Submission of Registration Data of Candidates for Class IX/XI, 2022-23

Submission of Registration Data of Candidates for Class IX/XI, 2022-23

CBSE/REGN/2022-23/

To

The Principal/Head,
All  Schools affiliated to CBSE.
(Through CBSE website)

Subject : Submission of Registration Data of Candidates for Class IX/XI, 2022-23. 

Madam/Sir,

Registration of students in Class IX & XI is a very significant process which helps CBSE in advance planning for holding the Class X & XII examinations of these students in the forthcoming year. Another important aspect of registration is to communicate the students’ personal particulars to the parents so that in case, there is any mistake in the personal details of the student concerned the same may be corrected prior to the conduct of Class X/Xll examination. This helps in eliminating requests in future for making the corrections .  The process of  Registration shall start as  per schedule  given  in Annexure-A    The  registration of candidates will be done through Pariksha Sangam link given in CBSE website https://cbse.gov.in.

As submission of the Registration Data by adhering to the schedule is very important, the schools are therefore requested to plan timely submission of data of the candidates. Apart from following the schedule, it is also important that the data filled-in is absolutely correct.

Actions as given below are to be taken for registration of students on the Registration Portal: –

1. There are several important information without understanding which schools will not be able to fill-in the registration correctly. It  is therefo re requested that a  meeting  be conve ned by the principal with the persons/ teachers assigned the responsibility to complete the registration. In this meeting, this circular be discussed in details and after proper understanding of instructions, registration data be submitted.

2. Only those students shall be allowed to appear for Class X and XII Board’s Examinations in session 2023-24 , whose names would be submitted through the online process of submission of registration data explained in this circular.

3. Principals/Schools should ensure that: –

• (a) Students sponsored are their own regular  and bonafide students only.
• (b) No bonafide students’ name is left unregistered.
• (c) Students are not from any unauthorised/unaffiliated schools.
• (d) Students are regularly attending classes in your school.
• (e) Students  are  not  registered  with  any  other  School Education  Board  in addition  to CBSE.
• (f) Students are eligible for admission in Classes  IX & XI and appearing in Class X and XII Board’s Examinations as per provisions of Examination Bye Laws.
• (g) In case of students of Class-XI, it may be specifically ensured that:
• (i) the  students  have  passed  and  cleared  all  subjects/papers  of  their  Class-X examination and declared pass by the concerned Board.
• (ii) the students have passed their Class-X examination from a recognized School Education Board only.

In this context your attention is invited to provisions of para 14.2 of the Boards’ Affiliation Byelaws-2018, which are as follows :-

“It is mandatory for every affiliated school to follow the Examination Bye-laws of the Board mutatis mutandis.

• 14.2.1 Every affiliated school shall present a list of number of students and their particulars in respect of Classes IX , X, XI & XII at the time of beginning of an academic session in the manner prescribed by the board.
• 14.2.2 No affiliated school shall present the candidates to the Board’s examination who are not on its rolls.
• 14.2.3 No affiliated school shall present the candidates to the Board’s examination who are enrolled in an unaffiliated School/Branch.
• 14.2.4 No affiliated school shall present the candidates to the Board’s examination who are on its roll but have not attended the school regularly or do not meet the requirement of minimum attendance for appearance in the Board’s examination.
• 14.2.5 Every affiliated school shall sponsor regularly its bonafide and eligible students in Boards Class X and Class XI I examinations from the year mentioned while granting aff iliation/upgradation regularly without break or inform with reasons thereof in writing well in time about the non-sponsor ing of the candidates.
• 14.2.6 The school affiliated to the Board shall not send  candidates  for  examination  of any other Board/University. It shall prepare candidates for the Secondary  and Senior Secondary examinations of the CBSE only.”

4. All schools need to ensure that Byelaws/rules of the CBSE are being adhered to in letter and spirit for submission of Registration Data of the candidates, availability of class rooms and the teachers. In a section 40 students are allowed and teachers pupil ration is 1:30. Further, number of sections cannot exceed the number of sections permitted by the Board.

5. All CBSE affiliated schools are required to register themselves before proceeding for online submission. Schools must use the ‘Affiliation Number’ as user ID, already available with them.

6. Newly affiliated schools should contact the concerned Regional Office of the CBSE for obtaining password, in case they have not received their password or  instructions regarding it. After receiving the password, schools are advised to change the  password for future use and keep it confidential to avoid misuse. Maintaining the safety of the password shall be the sole responsibility of the schools.

7. The Board is extending several exemptions/concessions to candidates with disabilities as defined in the ‘The Rights of Persons with Disabilities Act 2016″. In this context the schools   may   refer    to    the    communications    available    on    link https://www.cbse . qov.in/cbsenew / Examination Circular/2019/5 CIRCULAR.pdf

The category of CWSN students shall be carefully selected and submitted in the Registration data to ensure that applicable relaxations during the conduct of examinations can be provided to these students in an automated manner.

 FEATURES OF ONLINE SYSTEM FOR SUBMISSION OF REGISTRATION DATA

8. Before proceeding for registration of students, existing schools shall have to update the data on OASIS & HPE Portal.

9. Only those TGTs/PGTs who are teaching Classes IX-X/Xl-Xl l respectively should be shown as TGT/PGT to ensure appointment of eligible evaluators for quality evaluation. Accordingly, in OASIS, classes taught need to be clearly filled-in by the schools. The names of the teachers who have left the school shall be deleted from the data. Simultaneously, the names of teachers whose names are not figuring in the existing data shall be included.

10. It may be ensured that the full names of all the teachers shall be filled in the OASIS. Abbreviations should not be used. If abbreviations are given, it will be treated that wrong data of teachers has been provided by the schools. No salutations etc. shall be prefixed with the names.

11. All Schools have to first enter the information on the OASIS portal. The information on OASIS should be filled very carefully as schools will not be allowed to  change  the declared section/strength of students afterwards.

12. The information on OASIS should be filled very carefully as schools will not be allowed to change the declared section/strength of students after submission.

13. As per Rule 6.1(a)(iii) of the Examination Bye-Laws , school shall ensure that the student, while seeking admission in a class, satisfies the requirement of age limit (minimum and maximum) as determined by the State/ U.T. Government and applicable to the place where the school is located.

14. Schools are requested to fill in full name of the candidate, mother, father/guardian. Abbreviations should be avoided as these may create problems for the students in future. The schools shall take all possible care to ensure that the correct name has been entered.

15. Class IX/XI examinations have to be conducted internally by the schools.

16. Number of students sponsored by the school should be in proportion to the number of teachers appointed in the school. It will be the responsibility of the school to relieve the teachers for evaluation in accordance with the number of candidates sponsored in each subject.

17. Schools can complete the registration process by individual entry or uploading, duly filled­ in, excel file provided by the online registration system.

18. Schools shall have to upload the photographs and signature of their bonafide students in Class IX/XI registration before final submission. Correct procedure for uploading of the photographs and signature isgiven in Annexure-C.

19. Many organizations and States are awarding scholarships based on financial status of the students. Accordingly, information about annual income of parent(s) may be collected as given by them. Schools should not demand ITR/other income proof etc. from parents.

20. As per affiliation Bye-Laws, schools can offer any academic subject in Classes XI and XI I except the subjects requiring laboratory. Academic subjects in which laboratory is not required, could be offered by updating the same in the OASIS.

21. For Class-IX (Skill) and Class-XI (Academic & Skill), schools are advised to offer  only those subjects which have been permitted to them by the Board. In case, school sponsors students in subject(s} other than those permitted by the Board, CBSE shall take  following action:

• (a) Candidates  will  not  be  allowed  to  appear  in the  examination  in those  subject(s)  in Class X/XII and would be treated as not eligible.
• (b) Disaffiliation proceedings shall be started against the school.

22. As per CBSE Circular no. ACAD-38/2021 , no formal permission is required by the affiliated schools for introducing Skill Subject(s) at any level.

23. In accordance with the Scheme of studies. Board has prescribed list of valid/invalid combination of subjects. School should check the combination of subjects before filling in the subjects in the registration data as per annexure-F. (for Class IX) and Annexure-1: (for Class XI).

24. Details of all students should be submitted only in one lot for each fee slab. Partial submission of data will be not allowed in a fee slab. Meaning thereby , in each slot only one list of the students will be accepted.

25. In earlier years, schools were required to send the signed copy of finalized data of registration of class IX/XI to concerned Regional Office. From 2021 onwards, this practice has been done away with. Now, registration data will be uploaded on the system provided with the E-signature linked with Aadhaar of the Principal. It may be ensured that data uploaded is fully correct. No updation of data will be permitted by the CBSE after its final submission.

26. No window for correction in the uploaded data will be made available. Uploading of correct data is the responsibility of the school concerned.

27. Now, for online submission of registration data, sufficient time is being given. Schools may upload the data as per their convenience but within given schedule only. They can upload the data at number of occasions and save it. However, they need to submit the data on or before the last date along-with the fee. No change will be allowed after submission of data.

28. On-line submission shall close at 11.59 midnight on the scheduled dates. Schools are, therefore, advised to complete the online submission of registration data well in time to avoid the possibility of slow connection/failure to connect to server on account of heavy load on internet on the penultimate day or because of any other basis.

29. Last date for each activity is fixed and no extension will be made in the last date. Hence, schools are requested to complete activity within schedule date and time.

30. After submiss ion of registration data, no request for change of subject, admission in Classes-IX and XI (except on transfer cases) and concessions for CWSN shall be considered by the Board.

31. In the event of any difficulty, concerned Regional Office may be contacted.

EFFORTS FOR CORRECT DATA

32 It has been observed that students after passing  Class  X  and  Class XII are  making requests to the CBSE to make the corrections/changes in their personal data viz-  their name, date of birth, name of their mother and father and to issue revised Educational Documents. Their requests are found to be based  on  several  excuses. These  requests are quite difficult to accept by the schools as well as by the CBSE as these could lead to creation of new identity.

School will not change any record of any student available with the school, once his data has been submitted to CBSE on the registration portal. Similarly, the  data  of student for class-XI shall be strictly in accordance with his Class-X certificate and shall not be changed, once his data  has been submitted to CBSE on the registration portal, without approval of CBSE.

Schools are required to brief/guide the students about the importance of correct data and precautions to be taken by them while getting themselves registered in CBSE in Class-IX. CBSE is also making efforts and several checks are incorporated in the system so that the data of all the students is absolutely correct and no request is received by the CBSE for correction of data. The measures to be taken are:

• (a) Bringing into the notice of the students that the  correct data  is to  be provided for registration.
• (b) Registration  details  will  be  provided  to  the  students  and  the  parents  in the  form of registration card by the school to confirm correctness of details.
• (c) List of Candidates (LOC) will be based on the data provided in registration record.
• (d) Parents will sign the LOC as a confirmation of the correctness of data.
• (e) Undertaking about correctness of data on Admit Card by candidate and parent.
• (f) Parents  will  sign  an  undertaking  at  the  back  of  the   Class  X  and  XII  Marks Statement  Cum Certificate that they have checked the data and found correct.

Accordingly, schools are requested to guide the students in the following manner:

• (a) Students  must give the  expanded  name  of  self  and  Father/Mother/Guardian.  It is advisable not to give abbreviations.
• (b) May  check  that   their  data   is  similar   in  all  the  documents   like   Date  of   Birth Certificate, School records, Aadhar and Passport etc.
• (c) They will anticipate the requirement of the surname as when visiting abroad, it may be required by the visiting country to have both first name and Surname.
• (d) Their Date of Birth is as per Date of Birth certificate and as per school record.
• (e) Students should describe their name in full i.e., no abbreviated form shall be given. 
• (f) No salutations shall be added to the name(s)

While uploading data, schools will be responsible for ensuring the following : –

33. Spelling of name of student mother/father/Guardian is correct and is as per Admission & Withdrawal Register maintained by the school. It may be ensured that full name of the candidate/mother/father/guardian be filled to avoid corrections in the future  and avoid hardship to the candidate. Abbreviations should not be used.

34. Date of Birth is correct and is as per Admission & Withdrawal Register maintained by the school.

35. Subject combinations are correct and as per Scheme of Studies.

Subject codes should be chosen carefully & especially in the following subjects, codes be chosen correctly:

(a) In Class – X :
        Hindi – A (002), Hindi – B(085),
        Urdu A(003), Urdu 8(303),
        Mathematics Standard(041), Mathematics Basic(241).

(b) In Class – XII :
        Hindi Core(302), Hindi Elective(002),
        English Core(301), English Elective (001),
        Sanskrit Core(322), Sanskrit Elective(022 ).
        Urdu Core(303), Urdu Elective(003).
        Mathematics(041), Applied  Mathematics(241).

SUBMISSION OF DATA IN OASIS

Schools are expected to keep their data on OASIS Portal updated at all times. However , once again the school may complete/update the information on OASIS portal well before opening  of registration portal. It is mandatory to complete/update OASIS data before opening of registration portal.

It may be noted that the restriction on the number of sections and total number of candidates shall be on the basis of the number of sections entered by the school in the OASIS before the date of opening of registration portal. The updation done after the opening of registration portal will not be reflected in the school account. Schools are therefore cautioned to update their data on the OASIS portal, especially the number of sections, before the opening date of the registration portal.

SYLLABUS AND SCHEME OF STUDIES

Board has prescribed scheme of studies which is available in the Curriculum on the link https://cbseacadem 1c.nic .in/curriculum 2023 .html for Secondary and Senior Secondary classes. Schools are required to offer the subjects in accordance with the Scheme of Studies only.

It is expected that the schools will read the guidelines carefully, collect the correct data of the students & submit the same also correctly. Their efforts in uploading correct data will help in providing correct subject Question Papers to the candidates & also in providing documents with correct particulars  which will also reduce the cases of corrections in the personal data of the candidates after declaration of results.

For any query or help during office hours, kindly visit the link https://www .cbse .qov.in/cbsenew/contact-us .html.

Yours faithfully,