CBSE Sports Events and Participation Guidelines
CBSE/GAMES/2024
Date: 23.07.2024
Circular No. Acad-58/2024
All the Heads of Schools affiliated to CBSE
Subject: CBSE Games (2024-25) – reg.
CBSE organizes sports events at Cluster/ Zonal and National levels for students of its affiliated schools every year in various age-groups for girls and boys separately. The Board invites proposals from its affiliated schools to organize CBSE Games and also for ‘applying to participate’ in CBSE Games through an online portal. Following may be noted in this regard:
1. List of Games, Age-Groups and Clusters/ Zones/ Regions: The list of games along with age-groups at Cluster/ Zonal and National level are given in Annexure – A & B. The schools are advised to go through the same to see updations.
2. Online Proposal by Schools for Organizing Games: Schools wishing to organize any of the games at Cluster/ Zonal or National Level, may apply online on CBSE website www.cbse.gov.in (click on the tile named ‘CBSE SPORTS SYSTEM’ on main website) or at www.cbseacademic.nic.in (click on tab ‘Sports’). The direct link for the same is https://cbseit.in/cbse/2024/sports
a) No proposal shall be accepted offline/ manually.
b) The link ‘Apply to Organize CBSE Games’ may be clicked to fill online form. Username and Password will be the same as used by the schools for LOC or registration of students for classes IX/X/XI/XII every year.
c) The schools must ensure that they have all the facilities necessary to organize the sports events, preferably as per specifications of infrastructure, available on the website of SAI (Sports Authority of India) at the link:
https://saijobs.sportsauthorityofindia.gov.in/archive1.asp?ls_id=962
d) The school must upload a 3-5 minutes video on YouTube showing the playground(s) of the game that the school wants to organize along with accommodation facilities and washrooms for ample number of participants. The URL link of the video uploaded on YouTube should be pasted into the online application form.
3. Online Registration of Players for Participation in CBSE Games: Schools intending to participate in CBSE sports events should visit the CBSE website (as mentioned in point 2 above) and complete the following 3 steps:
a) Step 1 – Registration:
- The schools may register their students online by filling the form available at above mentioned link by clicking ‘Registration/ Apply to Participate’.
- A UID will be created for every student. This registration is to be done only once and the same UID of the student will continue for all the coming years till the student is studying in CBSE school(s).
b) Step 2 – Apply to Participate:
- After registering the student, click ‘Apply to Participate’, to put the student in any game(s). This step is mandatory to participate in CBSE games.
If only registration is done and this step (Apply to Participate) is not completed, the student/ team will not be allowed to participate.
c) Step 3 – Send Confirmation to Organizing School(s):
- After completing the above mentioned both the steps (‘Register Student’ & ‘Apply to Participate’), the participating schools should send email to the organizing schools confirming their participation at least one week prior to the event, so that the organizing schools may make arrangements accordingly.
Note: The schools not completing the above steps (a to c) before the last date, will not be able to participate in CBSE games.
4. How to Login: The schools may use the same Username and Password as used for LOC or registration of students of classes IX/ X/ XI/ XII every year.
5. Mapping of School: After login, if boxes of Cluster and Zone (on top of the screen) appear blank, this means the school is not mapped in any cluster/ zone and the organizing school will unable to see the entries of that school. In this case, schools should report the same at [email protected] and [email protected]
6. Correct Data Entry: Schools should enter correct details of participants i.e. name, date of birth, game, event etc., as no corrections will be allowed after last date.
7. Entry with ‘Late Fee’ after the Last Date: Late fee will be charged for registration and ‘applying to participate’ after the last date:
- Upto 7 days after the last date = Rs. 500/- per student
- 8 to 14 days after the last date = Rs. 1000/- per student
8. Age-Criteria: A player shall be under 11, 14, 17, & 19 years of age as of 31.12.2024. Accordingly, for session 2024-25, the age criteria will be as follows:
- Under 11 years: Born on or after 01.01.2014 o Under 14 years: Born on or after 01.01.2011 o Under 17 years: Born on or after 01.01.2008 o Under 19 years: Born on or after 01.01.2006 Similarly, age may be calculated for other age-groups.
9. Participation in CBSE National Level Sports Events: First & second positions in all individual sports events, and only the winners (first position i.e. gold medal) in all team games (at Cluster and Zonal level) will participate in CBSE Nationals in each category and age-group. However, in case of Chess (02 top teams), Shooting (Top 02 teams & 05 top individuals) and Yogasana (Top 02 teams & 05 top individuals).
10. Sports Grant to Organizing Schools: The Board provides sports grant to schools for organizing sports events (Rs.2,00,000/- for Cluster/ Zonal level and Rs.3,00,000/- for National level). However, for Athletics and Swimming competitions, sports grant shall be Rs.4,00,000/- at Cluster/ Zonal level and Rs.5,00,000/- for National level. The sports grant will be transferred to the bank account of the organizing school after the successful conduct of the sports event and submission of the required information on CBSE IPS portal. Sports equipment such as shuttle-cock, tennis-ball, football, volleyball and basketball etc. will be arranged by the organizing schools. They may purchase/ hire equipment on their own and meet expenditures out of CBSE grant. No extra payment will be given by CBSE in this regard.
11. Videography: To bring transparency and promote fairness in games, videography is compulsory for all sports events at Cluster, Zonal and National levels. The record of videography (and record of photo-finish for Athletics & Swimming) shall be maintained by the organizing school for a period of 3 months after the sports events. The organizing schools shall meet the expenditure on videography and photo-finish out of CBSE grant. No extra payment will be given by CBSE in this regard.
12. Accommodation and Meals: The organizing school shall make arrangements for accommodation and all meals for participating teams/ individuals. Each participant shall pay Rs.500/- per day for all meals and accommodation (including bedding) to the organizing school.
13. Rules: All stakeholders are requested to read ‘Rules of Sports and Games’ and ‘CBSE Games (Guidelines)’ and available at CBSE website.
14. Medals and Certificates: All the participants will be given Participation Certificates. The winners will be given Merit Certificates and Medals. The certificates will be provided online in digital format (pdf).
a) Cluster/ Zonal Level Certificates: The organizing schools will ‘Mark Attendance’ and ‘Upload Results’ online on CBSE Sports Portal. After that, the participating schools will be able to download the Cluster/ Zonal ‘Participation Certificates’ and ‘Merit Certificates’ from CBSE Sports Portal.
b) National Level Certificates: After the Cluster/ Zonal Organizing schools will mark attendance & upload results, the National Organising schools will mark attendance & upload results to generate National Participation Certificates and Merit Certificates. (Please note that National level organizing schools can generate certificates only after the Cluster/ Zonal level organizers have marked attendance and uploaded results.)
The participating schools should contact the organizing schools for certificates and not the CBSE. In case the organizing schools face any technical issue in marking attendance or uploading results, they may contact CBSE (with screenshots of the technical issue and all details) at [email protected]
15. Annual Sports Fee: Rs.10,000/- as Annual Sports Fee would be automatically added to the online fee at the time of registration of class IX students. So, the schools are not required to send Sports Fee separately to CBSE. In case of Government Category schools, an option will be given (at the time of Registration of Class IX students), whether the school is willing to participate in CBSE Games or not. If the school opts to participate in CBSE Games, sports fee will be charged.
16. Participation of CBSE National Level Winners in Khelo-India and SGFI Games: Winners of CBSE National Level Competitions will participate in Khelo-India Games and National School Games of SGFI (School Games Federation of India) as follows:
- a) Khelo India Games: The winners (Gold Medallists only) of CBSE National Competitions in individual games (Under-19 age-group only) will participate in Khelo-India Games. (Archery, Athletics, Badminton, Boxing, Gymnastics, Judo, Shooting, Swimming, Tennis, Table-Tennis and Yogasana)
- b) SGFI National School Games: The winners of CBSE National Competitions will participate in SGFI National School Games as per SGFI policy. (Archery, Athletics, Badminton, Basketball, Boxing, Chess, Football, Gymnastics, Handball, Hockey, Judo, Kabaddi, Kho-Kho, Shooting, Skating, Swimming, Taekwondo, Tennis, Table-Tennis, Volleyball & Yogasana) in respective age-groups & weight-categories which match with SGFI.
17. Tentative Schedule of Activities:
|
Online Proposal by Schools for Organizing CBSE Games at Cluster/ Zonal/ National level |
23.07.2024 to 31.07.2024 |
| Online ‘Registration of Students’ and ‘Apply to Participate’ for various sports events at Cluster/ Zonal/ National level (by participating schools) | 01.08.2024 to 14.08.2024
(Then with Late Fee as per rule) |
| Display of Sports Calendar (List of sports venues) | Last Week of August 2024 |
| Conduct of Sports Events (tentative)
Note: The schools applying to organize CBSE games should plan accordingly |
Cluster / Zonal Level:
Between 01.09.2024 – 22.09.2024 National Level: Between 01.10.2024 – 15.10.2024 |
| Online Result Uploading by the Host Schools on CBSE web-portal under link ‘Upload Results’ |
Within 24 hours of the conduct of event (preferably immediately) |
All schools are requested to take note of the above and participate in CBSE Games. For any queries, schools may contact Dr. Manjit Singh, Head (Sports) CBSE at [email protected] or [email protected]
With Best Wishes!
Himanshu Gupta, IAS
Secretary
Copy to:
1. DS to Chairperson, CBSE
2. Secretary/ Controller of Examinations/ All Directors, CBSE
3. All Regional Directors/ Regional Officers, CBSE with request to send this circular to all the Heads of affiliated schools of the Board in their respective regions
4. All Joint Secretary/ Deputy Secretary/ Under Secretary/ Assistant Secretary, CBSE
5. All Head(s)/ In-Charge(s), Centre of Excellence, CBSE
6. In charge IT Unit with the request to put this Circular on the CBSE Academic Website
Sd/-
Secretary
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