Indian Institute of Management Raipur Regulation, 2021

Indian Institute of Management Raipur Regulation, 2021

INDIAN INSTITUTE OF MANAGEMENT RAIPUR 

NOTIFICATON

New Delhi, the 27th August, 2021

F. No. 8-9/2021-Ts.V.—In exercise of the powers conferred by Section 35 of the Indian Institute of Management Act 2017 (33 of 2017) the Board of Governors of the Indian Institute of Management Raipur hereby makes the following Regulations, namely:–

1. Short title and commencement –

Chapter – 1: Preliminary

 1) These regulations may be called the Indian Institute of Management Raipur Regulation, 2021.

2) They shall come into force on the date of their publication in the Official Gazette.

2. Definitions –

1) In these Regulations, unless the context otherwise requires,

(a) Act‘ means the Indian Institute of Management Act, 2017.

(b) Authorities‘, ‗Officers‘ and ‗Faculty‘ (‗Assistant Professors‘, Associate Professors‘, and ‗Professors‘) mean the authorities, officers and faculty of the Institute respectively.

(c) Board of Governors Nominations Committee‘ or ‗BoGNC‘ means the Board of Governors Nominations Committee constituted by the Board of Governors of the Institute, as per the Rules.

(d)  CAO‘ means the Chief Administrative Officer of the Institute.

(e) Chief Audit Executive‘ means the Chief Audit Executive of the Institute, as appointed by the BoG.

(f) Courses‘ means programs of study or subjects, as per the context, offered by the Institute.

(g) CVO‘ means the Chief Vigilance Officer of the Institute.

(h) Dean (AA)‘ means the Dean (Academic Affairs) of the Institute.

(i) Dean (P and R)‘ means the Dean (Planning and Research) of the Institute.

(j) FA and CAO‘ means the Financial Advisor and Chief Accounts Officer of the Institute.

(k) Finance and Audit Committee‘ or ‗FAC‘ means Finance and Audit Committee constituted by the Board of Governors.

(l) Government‘ means Central Government of India.

(m) Headquarters‘ means Institute‘s main offices at the Institute Campus at Atal Nagar, Chhattisgarh, India PIN 493661.

(n) Programme‘ or ‗Program‘ means Degree / Diploma / Certificate granting academic programme by the Institute.

(o) Rules‘ means the Indian Institute of Management Rules, 2018.

(p) Secretary to the Board‘ means the Secretary to the Board of Governors of the Institute.

2) Words and expressions used, but not defined in these regulations, shall have the same meanings respectively assigned to them in the Act or Rules.

Chapter – 2: Board of Governors

3. Board of Governors Nominations Committee –

1) The Board of Governors Nominations Committee shall be formed normally two months prior to the arising of vacancy under eminent persons and alumni on the Board.

2) The Committee shall undertake search for suitable member(s) as per the Act and Rules and may recommend a minimum of two names to the Board for each vacancy.

3) The Chairperson of the Board shall chair the meetings of the Committee.  In his or her absence, the members present in the meeting may choose one among them to preside over the meeting.

4) All decisions and orders of the Board of Governor Nominations Committee shall be approved by the Chairperson of the Committee.

5) The procedures relating to the meeting, preparation and confirmation of the minutes applicable to the meetings of the Board shall apply to the meetings of the Board of Governor Nominations Committee.

6) Generally, the notice period for a meeting of the Board of Governor Nominations Committee will be one week.

7) The minutes of the meetings of the Board of Governor Nomination Committee or resolutions of the Committee shall be placed before the ensuing meeting of the Board of Governors for noting, ratification or consideration, as the case may be.

8) The Board may nominate member(s) from the list(s) recommended by the Board of Governor Nominations Committee, to fill the vacancy of an Eminent Persons and alumni. The Board may also request the Committee to rework the list(s) afresh in full or part, for wider choice.

9) Representation for the Scheduled Caste or Scheduled Tribes and women members on the Board would be ensured in accordance with the Act.

4. Manner for Nomination of Faculty Members on the Board –

1) Eligibility for Nomination of a faculty on the Board:

Any fulltime faculty member who has been working at the Institute for at least five years will be eligible to be nominated to the Board.

2) Process of Nomination:

(a) The Board, on the recommendation of the Director, shall nominate two full time faculty members under clause (e) of sub section (2) of section 10 of the Act.

(b) In case the position falls vacant on account of resignation or other unanticipated reasons, the Director shall initiate the process within one month from the date on which vacancy arises.

(c) For every vacancy, names of at least two potential nominees meeting the criteria shall be suggested by the Director along with the justification.

(d) The Director may consult the past or present Deans, Area or Activity Chairs of the Institute and / or, or of the Mentor Institute, for arriving at his recommendations.

(e) The Chairperson of the Board may thereafter nominate such faculty members to the Board, as he or she deems fit, upon satisfying himself or herself of their suitability and credentials.

(f) Faculty members on the Board may be nominated for a second consecutive term by following the usual procedure.

3) Representation:

Representation for Scheduled Caste or Scheduled Tribes and women members on the Board would be ensured in accordance with the Act.

5. Quorum and procedures to be followed in the Conduct of meetings of the Board –

1) The Board shall ordinarily meet at least once in every three months, and not less than fifteen days‘ notice shall be given for every ordinary meeting of the Board.

(a) Provided that the Chairperson may, on a written requisition of not less than one-third members, call for an extra-ordinary meeting.

(b) Provided further that the Chairperson may, at short notice, call for an extra-ordinary meeting of the Board to consider any urgent special issues.

2) Every meeting of the Board shall be presided over by the Chairperson, and one-third of the members of the Board, including the Chairperson, shall constitute the quorum for any meeting of the Board.

(a) Provided further that in the absence of quorum, the meeting may be rescheduled within 4 weeks.

(b) Provided further in absence of Chairperson, Board may elect any member from amongst the members present to preside over the meeting.

3) Quorum shall include participation by physical presence, or via audio- or video-link:

4) The Secretary of the Board shall send a written notice (via e-mail) of every meeting to every member of the Board at least fifteen days before the date of the meeting, stating the place, date and time of the meeting.

5) Notices of motions for inclusion of any item on the agenda must reach the Secretary of the Board at least ten days before the meeting.

6) Agenda shall be circulated by the Secretary of the Board to the members at least seven days before the meeting.

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7) In case of difference of opinion amongst the members, the opinion of the majority of present members shall prevail.

8) Where in the opinion of the Chairperson or the Director, an issue is so emergent that an immediate decision needs to be taken in the interest of the Institute, the Board may adopt a resolution by circulation among all its members, and any resolution so circulated and adopted by a majority of the members who have signified their approval or disapproval of such resolution, shall be as effective and binding as if such resolutions had been passed at a meeting of the Board, provided that in every such case at least one third of the Board members shall have recorded their approval or disapproval of the resolution. It will be placed in the next BoG meeting for ratification.

9) Where in the opinion of the Chairperson or the Director the situation is so emergent that an immediate decision needs to be taken in the interest of the Institute, the Chairperson, in consultation with the Director may issue such orders as may be necessary, recording the grounds for her / his opinion; provided that such orders shall be submitted for ratification by the Board in the next meeting.

6. Manner of authentication of orders and decisions of the Board and maintenance of records thereof –

1) All orders and decisions of the Board shall be authenticated by the signature of the Secretary of the Board, or the Director, or by any other person authorized by the Chairperson of the Board:

2) The Secretary of the Board, or the Director, or any other person authorized by the Chairperson of the Board shall act, individually or jointly aps the case may be, as the custodian of data, records, common seal, funds of the Institute and any other property of the Institute.

7. Allowances of members of the Board for attending meetings of the Board –

The members of the Board shall be entitled remuneration or fee to Rs. 10,000/- for attending the meetings of the Board. The Institute shall also make all necessary arrangements towards travel and accommodation for members of the Board and other invitees to the Board meetings.

CHAPTER – 3: Teaching and Non-Teaching Staff

8. Tenure, Remuneration and Terms and conditions of employees in service before the commencement of Act –

Every person employed by the Institute immediately before the commencement of shall hold his or her office or service in the Institute, with the same tenure, at the same remuneration and upon the same terms and conditions and with the same rights and privileges as to leave, gratuity and other matters as applicable, as he or she would have held had the regulations not been effected and shall continue to do so unless and until his or her employment is terminated; contract is closed, or until such tenure, remuneration and terms and conditions of service are altered following a process of appointment pursuant to the regulations.

9. Number, emoluments, duties, and conditions of services of academic, administrative, technical, and other posts staff –

1) The recruitment of faculty (teaching-staff) shall be in the ratio of one faculty for every ten students of long- duration programs. Within that ambit, vacancies and level of faculty (e.g. as Assistant Professor, Associate Professor and Professors on regular basis and/or as practice-track faculty, both in flexi cadre) are determined by the Institute based on needs.

2) The strength of the sanctioned non-teaching staff (administrative, technical and other posts) to that of the teaching staff (faculty) shall normally be in the ratio of 1.1:1.

3) Emoluments of teaching and non-teaching staff on regular rolls of the Institute are as applicable in IIMs, as per Government of India guidelines and norms.

4) Duties and conditions of service of faculty are functionally approved by the Board and administratively as per the CCS Rules.

5) Duties and conditions of service of non-teaching regular staff are functionally approved by the Director and administratively as per the CCS Rules.

6) as per the CCS Rules.

10. Qualifications, classifications, terms of office and method of appointment of the academic, administrative, technical and other staff of the Institute –

1) Classification, Qualification, terms of office and methods of appointment.

(a) Except in the case of employees paid from contingencies/expenditure budget, on short term contract the members of staff of the Institute shall be classified as

(i) Academic:

The term shall include Director, Professor, Associate Professor, Assistant Professor and such other permanent academic posts as may be decided by the Board.

(ii) Non-Academic:

All posts other than those classified as academic will fall in this category. ………. Read More.